After School Child Care Programs

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Districts managing before and after school child care programs, preschools or early learning have a lot on their plates. Aside from enrichment and care, there’s a ton of tedious busywork: paperwork, billing, reporting, recordkeeping and communications. The administrative to-do list is long, and it can take you and your team hours to complete.

That’s why Smartcare, which is now a part of Vanco Child Care, provides schools and districts with the one-stop-shop they need to easily manage administration and billing.

And since Smartcare is a part of Vanco’s comprehensive suite of K-12 tools, our software is even better. With our child care management features, we make it easy for any school program to manage all their administrative work.

Child care programs using our software save countless hours on program management, giving their staff more time to focus on what’s most important, the care and enrichment they provide!

Vanco Child Care Features

Online Enrollment

Managing enrollments for school child care programs is a time-consuming endeavor. There are fees to manage, forms to complete, discounts to apply and much more. Smartcare makes the process simple with flexible enrollment forms and fields, customizable enrollment fees, capacity management and discount options.


Simplify payments for your school child care program with Smartcare’s tools, which streamline and automate the process. With Smartcare, you can enjoy automatic invoicing and autopay, easily account for subsidies or divide payments between multiple households. You can even let parents make payments or set up autopay online.


After school child care programs need quick and easy access to data to maintain compliance with state and federal standards, make key decisions on budget, audit staff activity and much more. Smartcare’s reporting makes it easy to get all of the information you need fast.

Child and Family Records

Before and after school child care programs have plenty to keep track of. Make it easy to maintain and access key data through a computer or a mobile phone with Smartcare. Our software lets you track everything you need including medical information (immunizations, allergies, etc.), attendance records, billing history, notes and much more.


For child care programs, communication is key. Parents need to have timely updates for new procedures, such as check-ins, and for emergencies, like closures due to weather. Smartcare makes managing communications easy with email, SMS templates and premade filters to simplify segmentation.

Touchless Check-in/Out

If your program does or has ever had to manually check kids in and out of your facility, you know it can be time-consuming. That’s why Smartcare made the process easy for all school and district programs. Our software uses QR codes, available to parents in the parent app or on a printed key tag for parents who don’t have or prefer not to use a smartphone. This process, which is much more secure than fingerprinting, provides a lightning-fast method for check-ins/outs that automatically tracks attendance.

An App for Parents

Parents are busy, which is why they expect convenience from your before and after school child care program. Make it easy for parents to check their kids in and out of the facility, receive updates, pay bills, set up autopay and more with Smartcare’s easy-to-use parent app.

Smartcare is one solution in a suite of solutions for schools from Vanco Education.

Click here to learn more about Vanco Education, and what it has to offer schools and districts.

Schedule a Demo

Watch our 1 minute intro video above

Your live demo will include how to:

  • Send billing and post payments
  • Record attendance history
  • Retain medical information
  • Note incidents, successes, and birthdays
  • Make payments at your school
  • Create real-time communication with parents
Meet all your district’s needs with our cohesive child care and preschool software solutions

Request a demo

Request a Demo