Spring Cleaning

Spring Cleaning

Are you getting ready for longer, sunnier days, spring break and getting one month closer to the end of the school year? So are we! Spring is the perfect season to close out winter and do some spring cleaning. Here are our tips for spring cleaning at a childcare center:

1. Floors
Sanitize floors to remove muck and germs that built up over winter.  Steam cleaning hard surfaces like linoleum or hardwood and using a carpet cleaner to clean carpets is your best bet.  Search for professional cleaners in your area.  Or, if you’re on a budget, most home improvement stores offer affordable rental options.  Plan on about an hour per room and 24 hours to fully dry.  A great way to clean floors on a budget is to rent cleaners, come in on a Saturday morning (or another day you don’t have kids in school), clean and be done by lunch time, and then come back on Monday to a facility that feels like new!  We’ve heard it turns into a team event too – just don’t forget to bring the donuts!


2. Organize
Your center is probably no stranger to a mess – crayons, markers, books, toys get strewn around.  Here are our favorite organizing hacks:

  • Supply buckets: get small (1 gallon or less) buckets and keep crayons, markers and other small supplies separated into their own bucket. The handles make it easy for kids to carry without spilling, and clean-up time become a game: match the right supply to the right bucket.
  • Prep bins: get larger tote bins and put all supplies for a single activity into each bin. For example, if you’re doing a self-portrait, put paper, crayons and other materials into a bin with a lid.  When it’s time for the activity, take out the bin, distribute supplies and when it’s time to clean-up, everything goes back in the same bin.
  • Label maker! Need we say more?  Having a label maker for your supply buckets, prep bins and other boxes makes it easy to find what you’re looking for and easier to put things back where they belong.


3. Files
Spring is a good time to shred old files.  Make sure you know your state’s laws for record retention.  7 years is usually a very safe bet.  Many communities offer free shredding events to safely dispose of documents that are no longer needed.  Check out Shredit.com to see if there’s an event near you.


4. Upgrade Systems
Just as you sanitize your floors, organize your supplies and get rid of files you no longer need, spring is also a great time to upgrade your systems.  Do you have a mobile app for parents to manage attendance, pay bills and get updates?  Do you have an electronic registration form?  How about a way for parents to book a tour on your website?  If you don’t or your current systems are older than the documents you’re shredding, give us 30 minutes to explain how Smartcare can help organize your day-to-day operations, delight parents and increase revenue.


Interested in learning more?

Schedule a Demo

Watch our 1 minute intro video above

Your live demo will include how to:

  • Send billing and post payments
  • Record attendance history
  • Retain medical information
  • Note incidents, successes, and birthdays
  • Make payments at your center
  • Create real-time communication with parents
  • Use leads to nurture prospective families
Meet all your center’s needs with our cohesive child care and preschool software solutions

Manage Teachers Easier

Manage Teachers Easier

We know managing teachers at your childcare center can be a struggle. We also know that you care deeply about making sure the children at your school get great care and education, and that you want your teachers to be satisfied with their work so that they stay and grow with your center. We’re here to help, and here’s how:

Basic Info

This may not be the flashiest feature of our application, but it’s an important one.  We digitize all your teacher records, giving you one single place to access information like name, contact info, and more.

Time Sheet

Teachers will clock-in and clock-out using Smartcare’s app, and use can use this information to power your payroll, eliminating the need for teachers to manage attendance in disparate systems.  You can see clock-in and clock-out information from anywhere, and you can make add time or make edits as needed.  You get the ability to manage vacation and sick time, creating limits and resets, as well as seeing how much time has been used.  If you want supervisors to review and sign-off on timecards, we can do that too with our employee timecard report.


When it comes time to run payroll, our Payroll List report gives you options to customize date range, when a pay period starts and ends, how overtime is calculated based on your state or your own policies, and many other grouping, sorting and filter options.


Our scheduling features gives you the ability to create Schedule Templates which is just a fancy way of saying you can have one or more schedules and assign those to teachers rather than create individual schedules for each teacher.  But you can always create individual schedules or make edits as needed based on changes for that teacher.  Your teacher schedules will link with your student schedules, so you can see classroom ratios in the future and adjust as needed.

Certifications and Training

We know that no two centers are the same, so we’ve given you all the flexibility you need to track certifications and training.  Using custom fields or tags, you can create dates for certifications that have a specific time period or add tags for certifications to know which staff have those certifications.  Using documents, you can upload electronic copies and keep those in your digital files so they’re accessible whenever you need them.  All custom fields are reportable, so you can run reports to see whose certifications will need to be renewed, and you can proactively plan accordingly.


We often hear that teacher turnover is a challenge.  What we have learned by working with nearly 2,000 childcare centers is that teachers leave for a variety of reasons.  Sometimes they leave for pay, and that’s a budgeting decision that can be tough to make, although Smartcare has solutions to help increase enrollment and reduce transaction costs, increasing budgets for teacher compensation if you choose to do so.  But beyond pay, often teachers leave because of their schedules, frustrations with their day-to-day activities, and lack of professional development.  We think our only scheduling tool helps make scheduling easier and clear.  We think our teacher app helps teachers do their in-classroom documentation and parent communication (ask us more about our teacher app!).  And ultimately, we think saving time managing employees gives directors more time for staff development.

To learn more about how Smartcare can help you make managing teachers easier, schedule a demo here

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