Utah Child Care Licensing

Utah Child Care Licensing

Utah Child Care Licensing 101


If you’re looking to open up your own child care operation, Utah is a great place to start your business! The state’s large population of parents with young children provides ample opportunities for people interested in getting into the industry. But before you open your doors and start taking care of children, you need to be properly licensed. Getting a child care license ensures your operation isn’t just legally authorized, it keeps all the kids in your care safe. 

In order to legally operate a child care business in Utah, you need to obtain a child care license through Utah’s Child Care Licensing (CCL) program. CCL operates within Utah’s Bureau of Licensing and Certification under the authority of the Utah Department of Health. 

You need to be licensed as a licensed family child care provider in Utah if you provide care:

  • In the home where you reside
  • In the absence of the child’s parent
  • For five to 16 unrelated children
  • For four or more hours a day,
  • For each individual child for less than 24 hours per day
  • On a regularly scheduled, ongoing basis
  • For direct and indirect compensation.


Utah Child Care Operation Types


Depending on whether you decide to operate your child care center in your own home or in a separate facility, you’ll apply for a different type of child care license. There are five types of child care licenses in Utah you’ll choose from:

Center-based Providers
    • Licensed Center. This type of program provides child care in a commercial setting and the children have regular schedules of care. Learn more. 
    • Licensed Hourly Center. This type of program provides child care in a commercial setting and the children do NOT have regular schedules of care (drop-in care). Learn more.
    • Licensed Out of School Time Program. This type of program provides child care in a commercial setting and is only for school-age (ages 5-12) children. Learn more.


Home-based Providers
    • Licensed Family Providers. This type of program provides child care in the provider’s home. Learn more.
    • Residential Certified Providers. This type of program also provides child care in the provider’s home. There are small differences between the two home-based provider options that can be found in this comparison chart. Learn more.


Utah’s Child Care Licensing Process


Step 1: Read the Licensing Rules or Interpretation Manual. This manual will help you figure out what type of child care license you will need to apply for as well as the operational rules you’ll be required to follow. 


Step 2: Take the online New Provider Training. Once you’re familiar with Utah’s licensing rules, you need to take an online training course. The online course takes approximately 90 minutes and must be completed all at once. After you’ve completed the course, a copy of the training will be emailed to you, certifying you’ve completed the required training and can begin submitting your application.


Step 3: Submit an online license application. Depending on the type of license you’re applying for, you’ll need to submit different forms. Your application may include a copy of your current city business license, fire inspection, kitchen inspection, your director’s educational credentials, and child care facility floor plans. You will also need to submit your application fee at this time.


Step 4: Submit an online background check form. After you’ve successfully submitted your online application and have received an email notification that your application is in process, all covered individuals need to complete an online background check form. Covered individuals include owners, directors, members of the governing body, employees, caregivers, volunteers, anyone over the age of 12 who lives at the facility, and anyone with unsupervised access to the children in your care. 


Step 5: Submit a W-9 through the CCL portal. You can access the child care licensing portal here


Step 6: Complete an Emergency Preparedness, Response, and Recovery Plan. In the event of an emergency, providers need to make sure the children’s basic needs—food, water, and shelter—are met. You can use this form (or another template of your choosing) to guide you through the planning, response, and recovery phases of any emergency your operation may experience.


Step 7: Have an onsite inspection with a licensor. Once all the required documents are submitted and application fees are paid, a licensor will schedule an onsite inspection. At the inspection, the licensor will use a checklist to see if your home or off-site facility is compliant with Utah’s licensing rules. You will need to be in compliance with all the rules before they issue your license.


Step 7 (optional): Attend a Child Care Licensing Rules Training. This step isn’t mandatory to obtain your license, but if the free training courses are completed within 60 days of you receiving your license, the hours will count towards your required annual training for your first licensed/certified year. 


If you have questions about the application process, you can contact Utah’s CCL office.

Once you’ve passed your onsite inspection, you will receive your license and are legally allowed to open your child care center! Before you start buying toys and Clorox wipes in bulk, you need to choose a child care management software for your center. 

With automated billing, lead management, teacher scheduling, and tons of other helpful features, Smartcare and its child care administration software make your role as a child care provider easier than ever. Contact Smartcare’s team today to schedule your free live demo.

Texas Child Care Licensing

Texas Child Care Licensing

Texas Child Care Licensing 101


Are you looking to open your own child care center, but not quite sure where to start? Before you start buying toys, and bringing in customers, you need to get a license. Proper licensing of your center ensures your operation isn’t only compliant with the law, it keeps the children in your care safe.

Each state has its own rules and requirements for people to get a child care license application approved and start their own daycare business. If you live in Texas, all of its child care licensing is handled and administered by the Texas Department of Health and Human Services (HHS) and its Child Care Licensing (CCL) Division. 

There are four types of child care licenses in Texas you’ll choose to apply for depending on the type of operation you decided to run:

    • Listed Family Homes
    • Registered Child Care Homes
    • Licensed Child Care Homes
    • Licensed Child Care Center


Child Care Operation Types


Before starting your license application process, you need to figure out what type of child care operation you’re going to run—this will determine which type of license you need to apply for.

There are several types of child care operations you’ll most likely be operating under; if you’re not sure what type of operation your business is considered or have questions about the application process, your local CCL office can help and make sure you’re applying correctly.

Licensed Child Care Home. In licensed family child care home operations, service is provided inside the license holder’s home. Care is expected for at least two hours per day (but fewer than 24 hours per day) and for at least three days per week. The operation can care for a maximum of 12 children who are up to 13 years of age. This operation type will apply for the Licensed Child Care Home license.

Registered Child Care Home. This type of operation provides child care services inside the license holder’s home. Care is expected for at least four hours per day, at least three days per week, and for at least three weeks in a row. Registered homes can take care of at most 12 children at any given time. This operation type will apply for the Registered Child Care Home license.

Listed Family Home. In listed family homes, family child care services are provided inside the home of the license holder. Care is expected to be provided to children from newborn age to 13 years old. The license holder should provide care for at least four hours per day, for three or more days per week, and for at least three weeks in a row. This operation type will apply for the Listed Family Home license. 

Child Care Center. This child care option operates in a facility outside of the license holder’s home. They are allowed to provide care for seven or more kids under the age of 14. They need to operate for at least two hours per day, three days per week. They may not provide overnight care to the children. This operation type will apply for the Licensed Child Care Center license. 

Before or After School Programs. This type of child care operation provides child care for children before and after school hours and during holidays. They should also be open and operating for at least two hours every day, three days per week. Before or After School programs are allowed to care for children from ages three to 11. This operation type will apply for the Licensed Child Care Center license.


Texas’s Licensing Process


The process for obtaining your child care license is similar for both home-based and center-based providers. Here are the steps and resources you need to get your child care license in Texas. More information about Texas’s s licensing process can be found on the Texas Health and Human Services website.


Step One: Attend a Pre-Application Class

The Texas child care license application process requires you to attend a pre-application class before you file an application for your in-home family child care license. For center-based child care operations, you need to contact your local CCL office as well as attend a pre-application class. These classes discuss information like the forms you need to submit along with your license application package. You can find a nearby CCL office on the Texas HHS website.


Step Two: Review Texas’s Licensing Requirements

There are a ton of small details about obtaining a child care license in Texas that can be easy to forget about if you’re not careful. When you’re studying Texas’s licensing requirements, don’t forget to do your research on aspects of your business such as:

  • Liability insurance
  • Background checks
  • Municipal zoning bylaws
  • Building codes (for both in-home and centers)
  • Inspection requirements
  • Application fees
  • Minimum operating standards for child safety

If you have questions about the requirements or need help with your licensing application process, all applicants can contact their local licensing office for more information or assistance. 


Step Three: Submit Your CCL Application

After you’ve attended a pre-application class, you can now begin putting together your Child Care License application. Part of your application should include filling out the forms included in the information package you received in your pre-application class. If you’re applying for the Licensed Child Care Center designation license, you need to submit these forms:

  • Form 2910: Child Care Licensing Application
  • Form 2911: Child Care Licensing Governing Body & Director Designation
  • Form 2948: Plan of Operation for Licensed Child Care Operations
  • Form 2985: Affidavit for Applicants for Employment with a Licensed Child Care Operation
  • Form 2760: Controlling Person—Child Care Licensing


Step Four: Create and Register Your Child Care Provider Account

Congratulations! If you’re a center-based operation, at this step your application has been approved, you’ve been given an operation number, and you can legally begin your family child care center. The last step is to create a child care regulation account for your center where you’ll submit any additional forms and background checks, as well as update your center’s information. 

For at-home centers, you will create a child care licensing account after your pre-application class since your account is where you submit your application and other licensing documents for approval. A few days after you submit your licensing application, a representative from the Texas CLL office will review and approve your application. Once you have been approved and have received your license number, you’re all set to start your child care operation!


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