Get Every Daycare Template You Need for Free!

Daycare providers face a long list of challenges on a daily basis, centered on the difficulties of limited time, money and resources. That’s why we built these free daycare templates to provide resources to tackle these challenges and ensure childcare providers have the documents they need. Download these documents and tailor them to fit the needs of your organization. They’ll help parents, staff and children enjoy a better, more productive daycare or preschool experience.


Get Every Template!
childcare-forms-and-templates-LP-image-1
1-1_card_image

Daycare Newsletter Templates

Use these helpful templates to create a newsletter that will share relevant news and notes from your daycare. Develop a newsletter that will help parents and guardians stay involved and informed.

Get the Templates
1-2_card_image

Staff Evaluation Form

It’s important for daycare centers to regularly, accurately evaluate the job performance of all staff members. With this evaluation form, you’ll be able to properly evaluate the work of your staff.

Get the Templates
1-3_card_image

Child Care Survey for Parents

To run a successful daycare, you need feedback from parents. Our childcare survey will help you gather their thoughts, which you can use to grow and refine your center.

Get the Templates
2-1_card_image

Child Care Waiting List for Parents

When your childcare center is full, you can stay connected with the parents of prospective new students using this form. That way, when you have an opening, you can find a good fit for that opening.

Get the Templates
2-2_card_image

Daycare Enrollment Form

Help the enrollment process run smoothly using this form. Eliminate unnecessary hassles and help parents quickly, easily enroll their child in your center.

Get the Templates
2-3_card_image

Daycare Illness Form

When children are ill at your center, you want to record all relevant information to share with parents. Our daycare illness form allows you to collect that data in one place.

Get the Templates
3-1_card_image

Daycare Menus

Parents want to know the types of meals being served to their children. These menus will help ensure you provide acceptable meals for all students.

Get the Templates
3-2_card_image

Daycare Photo Release Forms

It’s imperative to have signed photo release forms for students in order to respect their privacy. With these forms, you know which children can and cannot appear in photos you use on your website and publications.

Get the Templates
3-3_card_image

Daycare Sick Policies

Illness is inevitable at any childcare facility. Proper sick policies provide clear directions for staff and parents when a child is ill.

Get the Templates
4-1_card_image

Parent Daycare Questionnaire

Use this questionnaire to help parents share their child’s daycare needs, along with their preferences and expectations. You’ll also learn about their past daycare experiences, helping you interact with their child.

Get the Templates
4-2_card_image

Preschool Observation Form

It’s important to determine each child’s physical and developmental needs as they attend your center. This observation checklist helps measure a child’s development in key areas.

Get the Templates
4-3_card_image

Preschool Parent Questionnaire

Parents know their child best and this questionnaire is a vehicle for them to share some of that knowledge with your center. It will help you learn a child’s personality, background and how best to communicate with them.

Get the Templates
5-1_card_image

Food Allergy List Sheet

With more children dealing with food allergies, it’s a must for your center to know any and all allergies a child has. Utilize this form to compile data that will help keep kids safe and free from allergic reactions.

Get the Templates
5-2_card_image

Daycare Invoice

Getting paid is a core part of any daycare. Clear, straightforward invoices help ensure timely payment and allow staff to keep accurate financial records.

Get the Templates
5-3_card_image

Emergency Contact Form

Emergencies happen and when they do, you want to have accurate, easily accessible contact information. This helps keep parents and guardians informed on their child’s health and well-being.

Get the Templates
6-1_card_image

Daycare Incident Report

Although avoiding incidents is ideal, you need to accurately document them when they happen. Use this incident report to keep a record of what transpired and all relevant details.

Get the Templates
6-2_card_image

Daycare Fever Policy Template

Letting parents and staff know your center’s policy when a child has a fever is a must. With this policy, you can help ensure the proper steps are followed to protect everyone’s health.

Get the Templates
6-3_card_image

Daily Report Sheet for Daycare

This report sheet is a great tool for tracking each child’s daily activities at your center. Use it to keep parents and staff informed on children’s eating habits, attitude and overall well-being.

Get the Templates
7-1_card_image

Daycare Contract

When a new child joins your daycare center, this contract will help parents understand your terms and policies. This can help you avoid potential headaches and misunderstandings.

Get the Templates
7-2_card_image

Daycare Allergy Form

When a child has allergies, it’s vital for your staff to know. With this form, staff members can be aware of all of a child’s allergies and ensure that child isn’t exposed to anything that will cause a reaction.

Get the Templates
7-3_card_image

Parent Satisfaction Survey

With this form, you can collect valuable feedback from parents about the job your daycare center is doing. That feedback will help refine and improve your daily operations.

Get the Templates
8-1_card_image

Medication Permission Forms

Having a signed permission form for any child taking medications is a must. Ensure that staff know what medications a child should receive and when with this helpful form.

Get the Templates
8-2_card_image

Daycare Tax Receipt

Tax season can be stressful, but our daycare provider tax deduction checklist will simplify your tax preparations. This helpful document highlights tips, resources and best practices in filing taxes for your center.

Get the Templates
8-3_card_image

Daycare Teacher Contract

Getting the right language and including the necessary parts in a contract for new teachers can be a challenge. Our teacher contract template simplifies the project and helps you onboard new hires with ease.

Get the Templates
9-1_card_image

Daycare Supply Lists

Help your busy staff make sure they have all the necessary supplies for every student at your center with these templates. Simplify the process and allow teacher to focus on kids, not the supply process.

Get the Templates
9-2_card_image

End-of-Year Letter Templates

The end of a school year is a great time to reflect on what your center, its staff and kids have accomplished. These templates are great tools for sharing the year’s highlights with parents.

Get the Templates
9-3_card_image

Closing Letter to Parents

When illnesses or other circumstances force the closure of your center for any period of time, you want to communicate clearly with parents. Count on this letter to get the word out and keep everyone informed on the situation.

Get the Templates
10-1_card_image

Daycare Termination Letter Templates

Sometimes, a child isn’t a good fit for your daycare facility. When this happens, these templates will help you communicate clearly with parents and carry out the termination process.

Get the Templates
10-2_card_image

Daily Schedule Templates

Setting and following a schedule is a core part of any childcare center. With these templates, you’ll have the tools you need to set and maintain a consistent daily schedule for children and staff.

Get the Templates
10-3_card_image

Free Daycare Letterhead Templates

Your letterhead is a key part of your first impression with parents of current and prospective students. Use these templates craft letterheads sure to help your center stand out.

Get the Templates

Download All Our Free Daycare Templates Today!


Get Every Template!

Looking to Save Time on Child Care Management?

Daycare centers, before- and after-school programs and preschools across the country save countless hours every week because Smartcare helps their staff avoid spending time on tedious, time-consuming tasks. Schedule your free demo today to see how you can join all of these providers who already enjoy these time savings.

Book Your Demo!