Child Care Billing Software
Child Care Billing
Child care center owners and management know — billing and accounting is hard, and we have solutions. It’s difficult to keep track of invoices and tuition when you’re focused on attendance and the day-to-day struggles of making sure all of your parents and children are taken care of. And if your billing and accounting is managed by employees who have little experience with bookkeeping, it can be a significant burden to the center. Why complicate your day or waste extra time and energy filing and organizing papers?
Smartcare can ease the load by making the billing and accounting process much easier and more straightforward for you and all your employees. Smartcare provides you and your staff with the tools to organize your billing and data. Our software helps you efficiently run your childcare center by keeping you organized and up to date. Stop wasting time when you can have the information you need to run your center and help your customers in the palm of your hand. Smartcare gives you more time to focus on your job as a childcare provider.
With Smartcare, we don’t have to be bill collectors!
Care Provider Pain Points
As a child care provider, there are many operational tasks that have the ability to distract you from the primary focus of the childcare center.
- Billing and Accounting
The billing process can be time-consuming and confusing —especially if you have outdated child care management software. Plus, it’s hard to know where to start when dealing with receiving payments, reporting and collecting data, accounting, tuition management, pay periods, and fees. And for those who are inexperienced in accounting and childcare billing, this could mean taking time and attention away from planning activities and lessons as well as interacting with families.
- Organizing Paperwork
You’ve got bills from vendors, utilities, repairs, and more. Plus employee schedules to manage and parents to keep informed of what’s happening at your center. On top of creating invoices, processing payments and managing tuition costs, it may seem like there is an endless pile of paperwork, records, and schedules to sift through and keep organized.
- Staying In Touch with Parents
Often it can seem near impossible to get in touch with parents to discuss a billing or medical-related matter or coordinate specific scheduling needs. And sometimes it’s necessary to discuss a child’s behavior or simply relay details about what children are learning in your center or a special event.
- Growing Your Business
When dealing with managing a business on a daily basis it can be easy to overlook the overall picture. This means missed opportunities for interacting with new and prospective clients, setting tuition costs, and analyzing important information that can help you grow your business and make sure you are giving and receiving the most accurate care and information available.
Smartcare: More Than a Billing Software Solution
Payment
Smartcare provides your daycare center with the tools you need to organize data and track payments, fees as well as manage billing schedules. Collecting and managing payments shouldn’t cause you or your clients any stress. Things can get hectic and Smartcare allows easy access to busy parents, giving them the ability to quickly and securely make electronic payments through an online portal—cutting down on invoice wait time. You can even set up automatic reminders so there are no surprises and receiving payments can be seamless at the end of each billing cycle. Easily keep track of billable hours and additional fees all in one place with software that allows you to keep payments and tuition information up to date in real-time. Automatically generated reports save time, cut down on paper flow and clutter while providing accurate account summaries, allowing you to gain control and organize payment and billing cycles that work for your staff and customers.
Plus, Smartcare helps you analyze data so you can set appropriate rates and determine a payment billing structure.
Stop worrying if unexpected fees or extra costs are slipping through the cracks. With Smartcare, you’ll have everything organized and accounted for, giving you more time to focus on your preschool or childcare center.
Bookkeeping
You no longer need to feel bound to your desk—Smartcare software can easily be operated from virtually any mobile device—giving you access to the account information you need whenever you need it, twenty-four seven. Smartcare stores everything securely in cloud-based software, making it easy to access for any staff member who is granted permission to access it. The software generates automatic reports to save you the hassle of compiling important information and will help you easily analyze data to better suit the needs of your clients and business. Smartcare technology will show you exactly where your time and money are going and where they can be used to the fullest of their advantage. The billing software can easily be integrated with your most trusted applications, such as Quickbooks, which makes bookkeeping a breeze. You can even easily view, download and send tax statements.
Storing Information
When keeping track of important documents like medical histories and special needs within your childcare center, you need easy access to records and important contact information at a moment’s notice. You can add notes and create a detailed account with attendance, medical records, and emergency contacts—letting you spend more of your time with your students and their parents. Smartcare allows parents and care providers a quick and trusted line of communication. Parents can contact you through the Smartcare application to let you know if they are going to be running late for pick up or if they need to make last-minute schedule changes. And both staff and parents can simply sign in and out of the center by using a QR code on their mobile device. You can even monitor classroom ratios to make sure you are properly staffed based on your average class sizes.
Grow your child care center
Smartcare isn’t just for billing and paperwork. Child care providers are presented with a number of online resources and information to keep your daycare running smoothly, especially when it comes to the classroom. Through Smartcare U, you and your staff will be easily trained on the software and all of its many uses. You will have access to live group learning sessions, community guides, and videos as well as webinars. This means that you and your staff will be provided with the latest information on what is trending in the classroom. Whether it’s meal plans or activities, you will receive detailed guidance on how to structure your center, enabling your staff with a fun and easy way to enhance the overall classroom experience. Through Smartcare you will even have the capacity to work with prospective families from the moment they contact you to the moment they enroll.
Smartcare Fosters Better Childcare
Choosing a childcare provider should be comforting. Make it easy to connect with new families so they can feel nurtured through every step of the child care billing process. Let Smartcare give you and your staff the expertise to foster the most positive learning experience you can within your childcare center. Remove the stress from your day to day and allow yourself to focus on delivering the best early childhood care while providing parents peace of mind.
Request a demo today. Snag a few minutes with our rep and we’ll show you how Smartcare can help you.